Recording Checklist for Submitters

All Documents

  • Document dated
  • Document signed
  • Acknowledgement needs:
    • Date
    • Legible notary seal, notary signature, notary expire date
    • Names and marital status (single or husband and wife) of signatures acknowledged
    • If corporate acknowledgement (business name, who signs and their title)
    • Legal description (check for completeness and accuracy)
  • Filing fees: $46 per document
  • Grantor and grantee information
  • Draftsman Statement
  • White out is unacceptable on any legal documents

Transfer Deeds

  • State Deed Tax included
  • Name and address where tax statement should be sent.
  • Delinquent taxes must be paid
  • If split in a tax parcel - all current year taxes must be paid
  • If applicable, statement regarding "total consideration for this transfer is $500 or less" (Deed Tax of $1.65)
  • Completed Well Certificate or well statement
  • Certificate of Real Estate Value (CRV) should be attached when applicable

Miscellaneous Documents

  • Correction documents (need to have new signatures and new acknowledgement along with a correction statement indicating the correction being made)
  • Mortgage Registration Tax Included
  • Warranty Deed completing a Contract for Deed must have a well statement signed by the buyers or a Well Certificate